What is Document Library?
As a hospital, GP Practice, pharmacy or other healthcare organisation you inevitably deal with a great number of documents. It’s hard to keep these documents not only neatly organised, but also stored on a secure cloud-based server.
Promatica developed Document Library as the solution to this problem. This full document management software allows users across hospitals, General Practices and more to save, organise and share documents within their healthcare teams.
Key functionalities of Document Library
Make a document confidential
As a healthcare organisation you inevitably deal with sensitive documents. In Document Library you can decide to restrict the access to a certain document, so it remains confidential.
Assign different permission levels to documents
Policies, guidelines, meeting minutes and other documents are relevant to different staff members. By assigning different permission levels for different users, you can easily manage who sees what and who can edit certain documents.
A great additional feature is that you can assign documents to a document committee, such as a quality assurance committee. They can review the document posted and sign off on it if satisfied.
Any staff member or committee that is added to a document receives a notification via email, which states they can now either read or edit a document.
Training staff in Document Library
Document Library can help with training staff. As a manager or supervisor you can upload documents for staff to read, and set desired learning outcomes. The designated staff member can acknowledge they have met these learning outcomes. This way you can quickly review the competency of different team members.
Expand on software solutions over time
As Document Library sits within a system with different other software pieces, you can expand your software package over time. The other software looks and works in a similar fashion, reducing the training hours for healthcare staff to learn how yet another system works.