As a hospital, GP Practice, pharmacy or other healthcare organisation you inevitably deal with a great number of documents. It’s hard to keep these documents not only neatly organised, but also stored on a secure cloud-based server.
Promatica developed Digital Library as the solution to this problem. This full document management software allows users across hospitals, General Practices and more to save, organise and share documents within their healthcare teams.
Reminders
Get reminders by adding the next review date for specific documents
Upload documents & links
Upload different file types, from images, to excel sheets, word documents and video links
Download documents
Easily access and download documents from the system
Organise & manage
Organise and manage your documents under different categories
Version control
Control document version. Different versions of documents can be viewed and added with the version history kept stored in the system.
QR Codes
Create a QR code per document, allowing you to quickly and easily access and share files amongst your team.
As a healthcare organisation you inevitably deal with sensitive documents. In Digital Library you can decide to restrict the access to a certain document, so it remains confidential.
Assign different permission levels to documents
Policies, guidelines, meeting minutes and other documents are relevant to different staff members. By assigning different permission levels for different users, you can easily manage who sees what and who can edit certain documents.
A great additional feature is that you can assign documents to a document committee, such as a quality assurance committee. They can review the document posted and sign off on it if satisfied.
Any staff member or committee that is added to a document receives a notification via email, which states they can now either read or edit a document.
Digital Library can help with training staff. As a manager or supervisor you can upload documents for staff to read, and set desired learning outcomes. The designated staff member can acknowledge they have met these learning outcomes. This way you can quickly review the competency of different team members.
As Digital Library sits within a system with different other software pieces, you can expand your software package over time. The other software looks and works in a similar fashion, reducing the training hours for healthcare staff to learn how yet another system works.
Amongst our other solutions are a quality management, prescription tracking and temperature monitoring system.
Want to learn more about Digital Library or one of our other solutions? Make an enquiry, book a demo or get a quote!
